Electronic Medical Document Scanning Services For Conversion To Electronic April 16 Brad Kaaya Jersey , 2016 | Author: Loris F. Anders | Posted in Management The transition from paper to electronic medical records is mandated by law. HITECH is the acronym for the Health Information Technology for Economic and Clinical Health Act, which was signed into Federal law in 2009. It has been the bane of existence for many health care providers. The change from paper to electronic records has turned out to be a lot more complicated than legislators anticipated. Medical document scanning services are needed to accomplish this mountainous task.
Hospitals and all other facilities serving patients have literally tons of paper medical records. To convert all these paper records to electronic files is no easy task. It requires careful planning and a special set of technical skills. For the files to be retrievable there must be naming protocols and an organized filing system. The electronic files must be retrievable for future patient care.
The skill set involved in converting paper documents to electronic goes way beyond the process of scanning documents. Paper medical records must be put into some organizational structure before the documents are scanned. Once scanned the electronic files must be appropriately and accurately named and saved for retrieval as needed. If all of these steps are not done systematically and correctly, all the effort put forth and the money spent will be for nothing.
Companies that provide services to scan documents are in demand. Especially hospitals and other large facilities have an unmanageable amount of paper documents. They need a service dedicated to relieving them of this administrative burden. Hospital administration does not have time to organize paper files, remove staples and paper clips, scan, save and shred all these files.
The health care providers must maintain the chain of command of records in order to be compliant with HIPAA regulations. The Health Insurance Portability and Accountability Act of 1996 is referred to as HIPAA. The purpose of HIPAA is to ensure the privacy of health information. Every time records change hands there is a risk of breaching this privacy.
After the documents have been scanned, there is still a mountain of paper to handle. Some facilities opt for storing the paper documents Teez Tabor Jersey , which will be an ongoing expense. The other option is to securely shred the paper. Secure shredding is another service these companies provide. There is a long list of tasks associated with converting the paper documents to electronic files. There is nothing simple about this process.